All of these options can be slathered on together. The Markup tool menu also includes Underline and Strikethrough commands, which do what they say. The background immediately around that text will adopt that color, and a new entry will appear in the Highlights & Notes pane. Just choose a color from the menu and then drag your mouse pointer over the text that you want to highlight. The icon is appropriate because this tool works almost exactly like a highlighting pen. The first is the Markup tool, which you can access most easily by clicking the toolbar button whose icon looks like a highlighter. But Preview provides some additional tools designed specifically with PDFs in mind. You can append rectangles, ovals, lines, arrows, text fields, and word- and thought-bubbles to your PDFs, just as you can images.
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In our last lesson I described how to annotate image files-and many of those tools also work with PDF files. Just enter a page number in the appropriate field and click OK. But when you’re working with a PDF that contains hundreds of pages and you know approximately which page you wish to navigate to, turn to the Go to Page command found in Preview’s Go menu. These visual controls are useful for short documents. You’ll see the two-page layout only when you select the second and subsequent pages. If your document has an odd number of pages, the first page will appear by itself. For its part, Two Pages shows you two pages side by side. When you use a scrolling control in Single Page view, you’ll jump from one page to the next you won’t see the text from a preceding or succeeding page as you scroll up or down. A page break will appear between each one. Choose Continuous Scroll to scroll smoothly between pages. The last three options-Continuous Scroll, Single Page, and Two Pages-govern how Preview displays pages in the main window. You can’t zoom in on the pages in Thumbnails view. The Contact Sheet view places thumbnails of the document’s pages in the main window, and you can zoom in on the thumbnails to get a better idea of what they contain. This is a very handy way to get through a long PDF file that you’ve annotated. Click a snippet to jump to a page where the related highlight or note appears. If you’ve highlighted text within the document or added text notes (both of which we’ll cover later), those alterations will appear as short text snippets within the sidebar. If the document lacks a Table of Contents, you’ll see only the title of the document. Table of Contents is useful if the document has such a thing-a page (or pages) with embedded links that, when clicked, take you to related pages. You can quickly move to a different page by clicking its thumbnail. Click Thumbnails to expose Preview’s sidebar, where each page of the document is represented by a small page image. Here’s how they work.Ĭontent Only is a sidebar-less window that displays the contents of your document.
You’ll also see options for Continuous Scroll, Single Page, and Two Pages. Click it and you’ll see several options: Content Only, Thumbnails, Table of Contents, Highlights and Notes, and Contact Sheet. In the window’s upper-left corner is the View menu. You can navigate through the document by scrolling down or by dragging the document’s scrollbar, but there’s an easier way to make your way through it. The first time you launch it, you’ll see the first page of the file (if it has multiple pages). When you double-click a PDF file, it opens, by default, in Preview. When dealing with encrypted PDFs, you may not be able to perform some of these tasks. Note: Throughout this discussion we’ll be talking about unencrypted PDF files.
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And while it’s no substitute for Adobe Acrobat Pro as a PDF document creator and editor, it has some useful talents of its own. But as I explained in that lesson, Preview has powers beyond images. If you flip back through your course notes, you’ll see that last week we explored using Preview to edit and annotate images.
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